Order Letter

January 22, 2012

Lindsay Office Products
P.O. Box 1879
Spokane, Washington 98989

Subject: Furniture and equipment order

Please ship the following items from your sales catalog
dated January 05, 2012:
 
ITEM CATALOG # COLOR QTY PRICE
 
Conference Desk HN-33080-WB Sandalwood 2 $478.60 ea.
Credenza HN-36887-WK Sandalwood 2 431.40 ea.
Executive Chair HP-56563-SE Toasted Tan 4 422.00 ea.
File Cabinet HN-5344C-K Beige 2 135.90 ea.
Letter Tray K5-299907-A Black 6 16.95 ea.
 
The items ordered above should be shipped C.O.D. to this address:
 
CLAIMS DIVISION, LAW DEPARTMENT
City of Austin
P.O. Box 96
Austin, Texas 78767-0096
 
The costs above reflect a discount of 50/10, with net due in 30
days after the invoice date. The merchandised is to be shipped
by your company's own truck line at a rate of 7 percent of the
total net cost.
 
We are remodeling our offices and have a target completion date
of March 30, 19XX. If there is any reason you see that you can
keep your part of this schedule, please let me know
immediately.
 
Sincerely,


Berenice Chamala
Supervisor, Clerical Services
BKC: amm


source : http://www.io.com/~hcexres/textbook/orderlet.html

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INQUIRY LETTER

PT. Media Super Indo

Jln. Jendral Sudirman No. 42

Jakarta Selatan 12310

 

5th December,2012

PT. Media Asia

Jln. Fatmawati No. 21

Jakarta Selatan 18317

Dear Sirs,

In connection with your ad on the People's Daily on 04 December 2012, we are interested to buy different types of office equipment you have to offer.

For that we ask you to submit more detailed specifications, price lists, how to purchase the following method of payment. As for the issue of booking, we will immediately do after we receive the information from you.

For your attention, we say thank you.

Sincerely,

Sutakim

Director of the Company

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Format Business Letter

1.            Indented style

Gaya indentasi adalah surat formulir di mana surat yang ditujukan untuk sebuah paragraf dalam formasi bawah garis berbentuk tangga. Bentuk Dent biasanya memiliki paragraf paragraf melengkung sehingga tidak terlihat rapi tapi tampaknya terstruktur, terutama pada surat yang mengarahkan pembentukan paragraf seperti menuruni tangga.

2.            Block style

Style ini sangat sering digunakan. Pada format ini semua paragraf rata kiri, jarak baris satu spasi dan setiap paragraf dipisah oleh jarak dua spasi.

3.            Modified block style

Salah satu format yang juga sering digunakan. Pada format ini, isi dari surat, alamat pengirim dan penerima rata kiri dan antar baris berjarak satu spasi. Tetapi tanggal dan bagian penutup rata tengah.

4.            Semi block style

Semi-blok gaya ini ditandai dengan bagian-bagian tertentu dari surat. Hal ini biasanya header, di mana Anda meletakkan nama dan alamat Anda. Juga, termasuk tanggal dan garis tanda tangan di bagian bawah surat. Kedua elemen harus sejajar dengan satu sama lain, meskipun mereka menyeimbangi dari sisa surat itu.

5.            Hanging Style

Format ini mirip dengan Semi Block Style. Perbedaan yang paling mencolok adalah baris kedua dan seterusnya dari setiap paragraf yang terindentasi, kecuali baris pertama yang sama sekali tidak teridentasi. Jarak identasi kurang lebih sebesar 1,5 cm.

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Business Letter

1.  Return Address:  If your stationery has a letterhead, skip this. Otherwise, type your name, address and optionally, phone number. These days, it’s common to also include an email address.
2. Date: Type the date of your letter two to six lines below the letterhead. Three are standard. If there is no letterhead, type it where shown.
3. Reference Line: If the recipient specifically requests information, such as a job reference or invoice number, type it on one or two lines, immediately below the Date (2). If you’re replying to a letter, refer to it here. For example,
   • Re: Job # 625-01
   • Re: Your letter dated 1/1/200x.
4. Special Mailing Notations: Type in all uppercase characters, if appropriate. Examples include
   • SPECIAL DELIVERY
   • CERTIFIED MAIL
   • AIRMAIL
5. On-Arrival Notations: Type in all uppercase characters, if appropriate. You might want to include a notation on private correspondence, such as a resignation letter. Include the same on the envelope. Examples are
   • PERSONAL
   • CONFIDENTIAL
6. Inside Address:  Type the name and address of the person and/or company to whom you’re sending the letter, three to eight lines below the last component you typed. Four lines are standard. If you type an Attention Line (7), skip the person’s name here. Do the same on the envelope.
7. Attention Line: Type the name of the person to whom you’re sending the letter. If you type the person’s name in the Inside Address (6), skip this. Do the same on the envelope.
8. Salutation: Type the recipient’s name here. Type Mr. or Ms. [Last Name] to show respect, but don’t guess spelling or gender. Some common salutations are
   • Ladies:
   • Gentlemen:
   • Dear Sir:
   • Dear Sir or Madam:
   • Dear [Full Name]:
   • To Whom it May Concern:
9. Subject Line: Type the gist of your letter in all uppercase characters, either flush left or centered. Be concise on one line. If you type a Reference Line (3), consider if you really need this line. While it’s not really necessary for most employment-related letters, examples are below.
   • SUBJECT:  RESIGNATION
   • LETTER OF REFERENCE
   • JOB INQUIRY
10. Body: Type two spaces between sentences. Keep it brief and to the point.
11. Complimentary Close: What you type here depends on the tone and degree of formality. For example,
    • Respectfully yours (very formal)
    • Sincerely (typical, less formal)
    • Very truly yours (polite, neutral)
    • Cordially yours (friendly, informal)
12. Signature Block: Leave four blank lines after the Complimentary Close (11) to sign your name. Sign your name exactly as you type it below your signature. Title is optional depending on relevancy and degree of formality. Examples are
    • John Doe, Manager
    • P. Smith
      Director, Technical Support
    • R. T. Jones – Sr. Field Engineer
13. Identification Initials: If someone typed the letter for you, he or she would typically include three of your initials in all uppercase characters, then two of his or hers in all lowercase characters. If you typed your own letter, just skip it since your name is already in the Signature Block (12). Common styles are below.
    • JAD/cm
    • JAD:cm
    • clm
14. Enclosure Notation: This line tells the reader to look in the envelope for more. Type the singular for only one enclosure, plural for more. If you don’t enclose anything, skip it. Common styles are below.
    • Enclosure
    • Enclosures: 3
    • Enclosures (3)
15. cc: Stands for courtesy copies (formerly carbon copies). List the names of people to whom you distribute copies, in alphabetical order. If addresses would be useful to the recipient of the letter, include them. If you don’t copy your letter to anyone, skip it. source : http://jobsearchtech.about.com/od/letters/l/bl_block_p.htm

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